Project Management and Gantt Chart: How to use the Gantt view.

In your GroupCamp projects, the Gantt view menu allows you to display a Gantt chart containing your milestones and task lists in a timeline.

The GroupCamp's Gantt chart allows project managers to follow projects advancement and share customized Gantt chart views with other users.

In this article:

Share the Gantt view of a project

Set up the Gantt view and:

• Display the different steps of a projects thanks to the Gantt chart
• Display milestones and task lists status (on-going vs. completed)
• Display the task lists dates of a project
• Gantt view: Project completion with estimated time
• Display time spent in the project. 
• Comparison between estimated time and time spent. Make sure time spent are actually recorded by your colleagues

Gantt chart and private objects

Project management: Share a Gantt view of a project

The project manager can set up a particular Gantt view depending on the type of users he/she is communicating with. The different Gantt views are explained below. 

Click on the Screenshot button...

The Screenshot pop up window displays the Gantt chart of the project.

The buttons displayed above will allow you to:  

Save as

This button allows you to save a screenshot of your Gantt chart in a png format. The screenshot of your Gantt chart can then be incorporated into a file. The Gantt chart screenshot can also be used as a way to keep a reference on the state of your project at a specific date.

Post

This button allows you to create a post that contains your Gantt chart as an image. The post can then be shared with other users and groups in your account. 

Send to support team

This buttons allows you to send a screenshot to the support team if you think this is relevant to your question and adds context for the support team.

Display the different steps of a project thanks to the Gantt View

This Gantt view is ideal if you wish to represent the important steps of your project in time. The following display settings will give you the opportunity to present the entire project without indicating the completion state of the project nor other project data.

 Display on-going and completed task lists and milestones

This Gantt view setting allows you to display the status of your task lists and milestones: Terminated or On-going.

Display the task lists dates of a project

The checkbox Dates allows you to display the Dates column along with the project's task lists beginning and ending dates. This Gantt view indicates to other users the project's dates. 

 Gantt view: Project completion with estimated time

Estimated time allows you to display the budgeted view of your project based on estimated time recorded on tasks (not to confuse with the actual time spent on the project, see article related to Time spent). In the project's Gantt view, you can display the Estimated time column.

To find out more about estimated time, please read this FAQ: How to use Estimated time on tasks?

 

In the ET column (expressed in days) : ET (d), the following columns display

Total

Sum of estimated time for each task list in your project. Total estimated time of the project.

Completed

Sum of estimated time for tasks that are partially completed (% > 0) or fully completed (100%), sum displayed by task list and total project sum.

Remaining

Sum of estimated time for on-going tasks (< 100%), sum displayed by task list and total project sum.

How does estimated time work? Here is an example for a task in which estimated time equals to 4 days.

• When a task has not been started: Total = 4d, Completed = 0d, Remaining = 4d.
• When the task is completed by 25 % : Total = 4d, Completed = 1d, Remaining = 3d.
• When the task is completed (100 %): Total = 4d, Completed = 4d, remaining = 0d.

In the Gantt chart, estimated time allows you to display the task list progress rate for each task list depending on completed/remaining estimated time.

 Gantt chart with time spent on a project

This view displays the project's Gantt chart with time spent recorded in the project.

• Time spent recorded on the project's tasks are summed up for each task list. The sum is displayed in the Total line. 
• Time spent recorded in the Timelog application of the project are summed up at the bottom of your table on the Others TS line.
• Total time spent in the project is displayed in the Total TS line.

Note: You can set up the project so that time spent recording can only be done on the project's tasks (No recording in the Timelog app of a project). In this case, the Others TS  line will be equal to zero.  To find out more, please read this FAQ: How to set up the Timesheet module to enter time spent on projects and categories.

Comparison between estimated time and time spent with the Gantt view. Check time spent vs completed tasks and estimated time

This view allows you to compare estimated time with actual time spent in the project. You can then assess the gap between estimated time and actual time spent for each task list and the entire project.

This view also gives the project manager an opportunity to check that time spent are actually recorded when tasks are completed by project members. Partially completed and completed tasks (Completed column for estimated time - ET) without time spent recorded are often suspicious (here in green).

Gantt chart and project management with private objects

When private objects are enabled in the project, the Gantt view automatically becomes private and is no longer accessible to guest users that are members of the project. To find out more, please read the following pages:  Share projects with your clients and partners and Use Private Objects in a project with clients.