How to notify users of the Files application
This GroupCamp FAQ explains how to notify users of the Files application.
Like all GroupCamp applications, notifications are not automatic by default because they can be quickly considered spamming by project members.
The notifications are adjustable and will depend on your project, do you have a lot of documents? How often is it updated? How are the notification preferences of members adjusted? Etc.
Remember, too many notifications kill notifications! This may bother your colleagues and guests who are no longer going to consult them.
Several ways are at your disposal:
- Add followers on files
- Post a message with attached files
- Automatic notification of project members
When a file has followers, they automatically receive comments and new versions of the file.
Select the files with your mouse (Ctrl + Click) then use the right click or the m key on your keyboard to bring up the context menu or use the Add followers button.
In the Add followers window, select the members of your project.
Check the Notify by email box. Selected members will receive an email with your files.
Note: they will also receive comments and new versions.
Vous pouvez également poster un message avec ces documents. Sélectionnez vos documents et utiliser le bouton Poster.
You can also post a message with these files. Select your files and use the Post button.
In the Post a message window, your files are attached.
Advantage of this means of notification: only one message is posted in the Project feed and you can manage the list of members that are automatically notified when a new message is posted (Auto Follow).
Note: members were not added as followers to the files. They do not receive comments and new versions of posted files..
The Follow new items feature allows you to automatically follow each new file that is added to the project.
Each member can choose to follow the new items of the project. The project manager can set this feature for project members: colleagues or guests.
To access the Settings window, use the project Actions button and select the Follow new items option.
With this method, when you drop 5 files, 5 messages are added to each user's Inbox app. The user is notified by email based on his notification preferences. Be careful not to spam them.