You can build custom task reports if you are an Administrator by clicking on the ‘Reports’ button in the Tasks application. You can build custom task reports for the Date view or for the Planning view (The Tasks application has 3 different views: List, Date and Planning). Custom task reports in the Planning view can be produced for members, for projects or for tags. A planning report for one or more users allows you to see the planning of those users across all projects and for a user-defined period.
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Reports, Task Management
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You can build user task reports from the Tasks application in the Dashboard of your GroupCamp account. The Tasks application has 3 different views: 1) a List view which shows all tasks for a given user including tasks which have no start date or due date but sorted by list. Once you have selected a user in the list view you can filter the view further with tags for example if you are using tags to represent clients. 2) a Date view of all the tasks sorted by date categories (Late, Last week, This Week, Next week) and also including the tasks with no start or due dates. In the same way as for the List view, you can further filter the Date view using tags. 3) a Planning view which shows a schedule of all tasks which have either a start date or a due date.
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Reports, Task Management
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To see all tasks of your account across all projects go to the Dashboard view of your account. The Dashboard is the cross-project view of your account. In the Dashboard the personal schedule shows only the tasks and milestones which are assigned to you. It is designed to give you a quick overview of what is due for you in the upcoming weeks and the tasks which are late. If you are a project manager you probably want to see all tasks across all projects. The Tasks application in the Dashboard is where you can see all tasks across all projects. You can either use either the list view or the Planning view.
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Reports, Task Management
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GroupCamp’s role and privileges system allows you to delegate administrator privileges only for specific projects. The project member who will have those advanced privileges is what we call a Manager. The benefit of using the Manager role is that, when managing a large number of projects, you can delegate advanced privileges to a project member only for a project and therefore that member does not access the full list of projects in the account. To use the Manager role start in the Roles and Privileges application in defining what specific privileges you want to grant to Managers.
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Account Administration
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GroupCamp Project allows you to use tags on tasks. Depending on your use case you can therefore use tags to represent clients or partners or you can use tags to represent internal activities or organizations. By using tags on tasks in various projects it makes it easier to filter your tasks view in the Dashboard which is the cross-project view.
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Task Management
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If you are sending project-related emails and would like to easily archive them in your online projects, there is an easy way to do that using the files dropbox of the file sharing application in GroupCamp Project. In the Files application, you can customize the files dropbox email address so that it is easier to remember. Once your email address is defined you can ad it in the Cc, Bcc or To field of your email. It will be automatically added to your project. If you are sending meeting minutes to clients, a good practice is to add the files dropbox address in the Bcc field of the email you are sending to your client.
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GroupCamp's task management application allows you to define a time budget or a time estimate on a task. When you create a task list, you need to check first whether the time estimate option has been enabled on the task list. When you assign the task, the time estimate field is displayed next to the assignee. Once the task is created the time estimate is added on the task. It is summed up with other tasks at task list level and at project level.
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In GroupCamp Project, the Email notifications application in the Settings section (under ‘My Details’) allows you to manage the way email notifications are sent. For instance you can enable the weekly email report which sends at the beginning of every business week a summary of late and upcoming tasks and milestones for a project. In your email notification settings you can also decide whether you want the ‘send email’ checkbox at the bottom of the task creation form to be always checked. An easy way to check whether you have not forgotten to notify assignees and followers on a task is to watch out for the message displayed at the top of your screen.
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If you own a Google Apps domain you can use GroupCamp Project with Google Apps and benefit from all the integrations of GroupCamp project with Google Drive, Google Calendar, Google Contacts and Gmail. Once you install GroupCamp Project from the Google Apps Marketplace, you can invite users from your domain easily or add users from your Google contacts. GroupCamp Project allows you to link or reference files in your Google Drive account (please note that your sharing settings should be set in your Google Apps domain). You can then use all the task management features of GroupCamp while keeping your files in Google Drive.
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This video from GroupCamp shows how to launch a project discussion with GroupCamp Project. Discussions in a project are organized by topics the same way that tasks are organized by task lists. You can launch a project discussion on a project-related matter and notify project members by email. All followers once they are notified can reply email (or from their smartphone web application). This automatically updates the thread of discussions and notifies all followers. When adding a discussion you can link it to a file present in the project.
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Discussions, Getting Started
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