Time Tracking settings
GroupCamp’s time tracking settings allow you to improve how time spent is entered. There are fewer possible mistakes for your colleagues to make and less work needed for checking time spent by project managers and team leaders.
In this article:
- Working days
- First day of the workweek
- Cap the amount of time spent entered by users
- Time unit for time spent and Duration of a workday
Go to the Admin panel, then click on the Time Tracking settings icon.
Default values when a new user is created.
Users can modify these default settings in their Preferences (@ Me > Preferences app)
Important Note: The number of days worked is used to determine the cap on the total amount of time spent for each user (see below).
The workweek is the same for all users and starts on either Saturday, Sunday, or Monday.
Using this limit allows you to avoid inconsistent time spent entries (for example, 10 days entered for one week). You can authorize exceeding this limit with a percentage.
Colleagues authorized to exceed this limit (update the data of other users)
For example, this allows managers and team leaders to enter time spent quickly and efficiently if a colleague was absent or if time spent entered by other users needs to be modified.
These two values are located in the Regional options icon. Please, change them if they are not ok for you.
For all time spent (Timelog or Timesheet apps)
When recording a time spent in GroupCamp, indicate whether filling out the Description field is required or not.
For time spent recorded in projects
When recording time spent in a project (with the Timelog and/or Timesheet apps), indicate whether a time category is required or not.
This feature lets you define the dates for which time spent can be entered, helping you avoid new time spent entries or modifications to old ones that have already been accounted for in a reporting spreadsheet.
A privilege allows for exceeding these limits. It allows managers and team leaders to correct or modify changes made outside of the set limitations.
Lock project by project
Locking time spent for a project locks all time spent entries and modifications on a set date.
With this feature, time spent can no longer be modified. For example:
- Time spent has already been validated.
- A statement for time spent has been sent to a client for information/validation.
- A statement has been sent for invoicing.
For each project, a privilege allows you to determine who can lock time spent for that project. See the Timelog application setting.
Lock for all time spent of the account
This lock affects all time spent entries for an account - for all projects and all TIMESHEET categories. For example, this might be used if a year or a quarter has been brought to a close, and you do not want time spent to be modified for that period.