How to set up the Timelog application?
This GroupCamp FAQ explains how to set up the Timelog application for project time tracking.
Before configuring the Timelog application, be sure to set the Time Tracking settings in the Admin panel.
In this article:
- Access to the Timelog icon in the Admin panel.
- Time spent
- Access features
- Reports features
- Enable billable checkbox on time spent for projects
> Go to the Admin panel, click on the Project folder, then click on the Timelog icon.
Create - Update - Delete
Defines which users are authorized to record time spent.
Time entry can be done only on project tasks
When this box is checked, the Timelog application does not allow users to record time spent.
This feature allows you to use time spent fully for task lists when using the Gantt view in the Tasks application of a project. To configure other fields such as Description and Time category, please consult this article: Time Tracking settings.
What are the access privileges to time spent records?
View (Other users)
This allows a user to browse through all recorded time entries for all project members.
If a user has this privilege, the Timelog application will look like this:
The user can only update his/her own time recording.
If users do not have this privilege, then they can only see their own time records:
View - Create - Update - Delete - Access to the Recent time spent records menu
In addition to being able to browse through time spent, this feature allows you to create, update or delete time spent for other users.
This form lets you select a user and record a time entry. Existing time records can also be updated.
Please note that this setting allows access to the Recent time spent records menu.
User access to their personal reports
This allows each user to access his/her own time spent reports.
Access to all time spent recorded in the project - Access to the Users reports menu
With this privilege, all users can be selected in reports.
This privilege allows users to access to Users Reports Weeks and Months menus.
This feature allows you to lock any new entries and entry modifications up to a past date.
In the popup, check Lock entry for the project and select a date.
Locking time spent for a project stops all time spent entries and modifications on a set date.
With this feature, time spent can no longer be modified. You may want to do this because:
Time spent has already been validated.
A statement for time spent has been sent to a client for information/validation.
A statement has been sent for invoicing.
> Click on the Projects settings icon.
In the Settings tab, click on Billable.
The Billable feature enables the "Billable" checkbox when entering time spent in a project.
Use this feature if you want to differentiate between "Billable" time spent and "Non-billable" time spent.
You can configure this feature in the settings of each project:
When project members record time spent, a privilege prevents access to the Billable checkbox (see the Privileges tab).
For example, you can allow all colleagues to check this box or reserve the right for colleagues with the Group managers privilege. In the latter case, only colleagues with this privilege can decide which time spent is billable.