Wiki
What exactly is the Wiki application and how does it work ?
The WIKI allows one or more project members to edit and share content via HML pages. You can create links between existing pages and keep a history of all revisions for a page. You can also compare two revisions of the same page. Pages of a wiki can be exported in .doc or HTML format.
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How can I add content by copying text into the Wiki application? Can I copy/paste HTML content? Can I copy/paste a '.doc' file?
YES.
For that, press CTRL-C to copy the selected content, then edit your WIKI page and paste your selection by pressing CTRL-V.
Please note that based on the origin of your text you may lose the original formatting.
To remove the original formatting from your copied content click, in the WIKI's editor toolbar, on the 'Copy as plain text button'.
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Is there an auto-save of my page when I am in editing mode?
Yes.
When a wiki page is in Edit mode, it is saved perdiodically and automatically.
You will see the 'Save Now' button automatically switch to "Saved" if changes had been made. The last time your page was saved is displayes underneath the button.
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What is an HTML page export in the Wiki application? How can I save or archive pages of the Wiki app?
An HTML export of one or more pages allows you t extract pages and insert them into a website or for example another Wiki.
Exporting all pages of the Wiki application is a good way of archiving all your document data.
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Can I export one or more pages of the Wiki application? What are the supported format(s)?
You can export pages from the Wiki application in the following formats:
- TXT format (extension .doc),
- HTML format (extension .htm).
Your formatting options are usually kept in the exported document.
Available options to export from the Wiki app. are:
- exporting the current page only,
- exporting all pages from the current page(current page and pages which the current page links to),
- exporting all pages of the Wiki app. including pages without incoming links.
Exporting a document with internal links between pages can be done following several methods. The GroupCamp exports works as follows: we go through the current page from which the export is requested and track the order in which other pages are linked from that page. We then export all pages by copying one after the other. The ordering of the pages is determined by the order of appearance of the outgoing links in the current page.
Your export might therefore not be in the desired order. You can adapt the way you build links from the current page to obtain the desired ordering in the final exported document.
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Are pages of the Wiki application counted in the storage size quota?
Yes. Wiki application pages together with all data of the Files application are counted in the storage quota.
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What is the maximum size of a page in the Wiki application? How many pages can I have in the Wiki application?
The maximum size is aroung 80KB in source mode. This limit is set to avoid having browser memory issues when you are in editing mode.
Every 30 seconds the Wiki application verifies whether a page is below the size limit. Please note that if you use copy/paste extensively, you are bound to reach the limit rather quickly.
The number of pages in the Wiki application is not limited. Storage is the only limit. Please note that the Wiki storage is counted in the quota for your plan.
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Can I insert images and videos in pages of the Wiki application?
You can insert links to images or videos which are displayed on a public website.
For instance inserting the following HTML code with a public link to an image file will display the file:
<img src="http://www.example.com/static/images/imagefile.png" />
We are currently working on object (image, file) insertion into a WIKI page.
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Can I have multiple users working on the Wiki application? Is a user notified if there are conflicting edits ?
YES.
Conflicting edits are managed per page. You can therefore have multiple users working on the Wiki application on different pages.
If you edit a page being updates by another user, the Wiki application will present a warning message.
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Can I hide the Wiki application from invited Companies in a project?
YES.
An administrator can define the Wiki application to be visible only to selected companies within that project. Unselected companies will not have access to the Wiki or see the Wiki application tab.
To hide the Wiki application, go to the Admin section and in the Project app, edit the project, then:
In the 'Manage Companies' section select companies which should have access to private objects.
In the 'Manage applications section, check on the 'Private' box for the Wiki application.
See also private objects
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What happens if my browser is frozen? What if my computer goes into sleep mode while I was editing a page?
If you have lost your Internet connection or if your browser is not responding and that you were editing a page you will probably be signed out from your application. We recommend that you try to select the text within that page and copy your updates in a local text file before refreshing the page otherwise your updates might be lost.
To copy/paste your updates in the WIKI editor :
- Press CTRL-A to select all of the editor's content then PRESS CTRL-C to ocpue and CTRL-V to paste in a local text editor. ctrl A pour sélectionner tout le contenu, faites un ctrl C pour le copier, ouvrer une application de type traitement de texte, faites un ctrl V pour y copier le contenu de votre page.
- Once you are signed into the application again, edit the same page then copy paste your updates.
Please note that if you have voluntarily put your computer into screensaver or sleep mode while in editing mode on a WIKI page, clicking on he 'Save' button when you are signed out of the application will cause all your updates to be lost. Please repeat the procedure above to retrieve your updates.
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I would like to share published pages in the Wiki with customers but without allowing them to edit pages. Is that possible?
YES, a setting in the WIKI application allows you to assign editing rights for the WIKI application.
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Can I view the source code for a page of the Wiki application? Can I insert HTML code into the Wiki application?
Yes, click on 'Source' in the toolbar to view the HTML code for a page.
Please note that for security reasons, tags such as iframe, style, form, are filtered by the application.
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How should I organise my teamwork with the Wiki application?
Here are some pieces of advice on how you can use the Wiki application to organize your work.
Use the Index page as a 'Table of Contents" page. Create sub-levels to insert links to other pages. For each document being written, create a summary page for that document. You will then be able to create links to that document (especially from the Index page).
If you need to collaborate on writing a document, organize your document into pages based on who should be editing and updating a page. Once all pages of your document are ready to be published, export all pages of your WIKI into a .doc or HTML file.
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What does it mean when a text is displayed with a dotted underlining?
It means that you have a link to a page which is still empty(usually because it was created automatically by the Wiki application but was never updated) or because the destination page was deleted.
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Can multiple users edit a page at the same time? Can there be editing conflits? How are conflicts managed?
If you try to edit a page and another user is already editing the same page(or you have yourself started editing the same page in another browser) the WIKI application will display a warning indicating that the page is already being edited. The warning message also contains information about the time and the User of the existing edit.
If the other user has just started editing the same page, we recommend the following
- either wait for the other user to finish editing
- or if you wish to proceed, please note that each page when they are saved will bear different revision numbers. You will therefire be able to compare he two revisions and generate a new version including updates from the two previous revisions.
If the editing date of a user dates far back, its probably that this user did not save the page. You can therefore edit the page.
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I am having issues in editing a page. I can't seem to change the text formatting.
You can use the eraser icon in the toolbar to remove the formatting on a text in editing mode.
If that does not work cut the text (Select the text then press CTRL-X) then press on return and paste your text again (CTRL-V)
You can also switch to HTML source code to remove HTML tags which are not properly positioned.
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What type of links can I create in the Wiki application? How is that done?
You can add three types of links in the Wiki application
- a link to another page of the Wiki,
- a link to a public URL or website(http, https, ftp, news, etc),
- un link to an email address (a click will open your default email software).
To add a visible link (Ex http://www.groupcamp.com) , you need to be in editing mode for a page. Use the link icon in the tool bar and use the pop-up box to choose the type of link.
If you wish to create a link on a text or phrase select the word or phrase, then click on the link icon. For a link to an existing page use the search tool to view the list of pages in your Wiki app.
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